Position Summary

• To provide project administrative support to the corporation.

Essential Job Functions

• Provide project administrative support as required.
• Prepare correspondence and other documents as requested.
• Prepare spreadsheets, graphs, charts and reports for distribution.
• Coordinate proposal activity.
• Work with Project Managers and staff on customer dictated project requirements
• Identify and perform additional work as needed.

Other Responsibilities

• Perform other work-related duties as assigned.
• Work as a member of a design team, cooperating with AEC management in an effective manner to perform engineering work of a high quality, with no errors.
• Work in a productive manner. While on company time, do not conduct personal business or business not related to AEC’s primary business, unless specifically approved by the supervisor.
• Take care to produce work which is right the first time.
• Be aware of budget and schedule constraints on all work executed for AEC. Make every effort to complete assignment on time and on schedule.
• Treat all AEC information and customer information in a confidential manner.
• Travel to customers’ factories or offices and remain overnight when required to support engineering, design, and installation of projects.
• Prepare and submit reports when required to inform management of status of project work.
• Understand and abide by office as well as QMS policies and procedures.
• Inform supervisor of problems or issues which affect the companies’ ability to meet customer requirements.
• Maintain and continually improve technical and professional abilities described above and required to perform assigned tasks.
• Maintain and continually improve an understanding of the current state of factory automation technology.
• Never say or imply anything to a vendor or a customer which could commit AEC to supply services or products or to purchase services or products.
• Never discuss project cost, project invoicing, contract status, changes in the Scope of Supply of work with any customer, vendor, or other person not associated with AEC.
• Avoid any discussion concerning customers, projects, contracts, finances, costs, or proposals with persons not associated with AEC.
• Avoid any discussion concerning personal behavior or circumstances of customers, other AEC employees, or vendors with persons not associated with AEC.
• Promptly inform AEC management of any change in customer status or any information on customer business which may affect AEC’s relationship with the customer or with work in progress.
• Avoid arguments with customers or vendors.

Quality Management System (QMS) Policy and Procedures

• Learn and understand AEC Quality Policy.
• Uphold AEC Quality Management requirements.
• Understand AEC QMS structure and purpose.
• Participate in formal and informal policy audits to help AEC maintain ISO certification.
• Be familiar with the AEC Procedures and Practice Manual. Refer to this manual for information on procedures.
• Perform process audits as requested.

Education, Experience and Skills Required

• Strong written, verbal, analytical, and interpersonal skills.
• Ability to use Microsoft Excel, Word, Visio, Project, PowerPoint, and Outlook.
• Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

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